MITCA Michigan Interscholastic Track Coaches Association


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Administrative Position Descriptions:

Voted Upon Each Year Voted upon every four years, beginning in 2000 Voted upon every four years, beginning in 2002
President

1st Vice President

2nd Vice President

Secretary

 

 Treasurer

Public Relations/Historian

Newsletter

 Clinic/Edu Coordinator

Political Liason

Technology Officer

For more detail, consult the MITCA By-Laws.

(1.) President :

  1. Shall have control over all matters pertaining to MITCA including all communications under the auspices of MITCA.
  2. Shall serve as Chairperson of the Executive Board.
  3. Shall call meetings of the Administrative / Executive Board when necessary.
  4. Shall call special Association meetings if deemed necessary.
  5. Shall be responsible for the planning and conducting of the annual Track & Field clinic and business meeting, and clinic notes.
  6. Shall meet with the MHSAA Track & Field/Cross-Country Rules Committees at their annual meeting of the MHSAA.
  7. Attend and speak at MHSAA meetings if necessary, or obtain someone to speak in his/her place.
  8. Attend or appoint a designee to attend meetings external to MITCA.

 

First Vice-President

  1.  Shall assume the duties of the President in case of absence or incapacitation.

  2. Shall be responsible for the distribution of All-State Certificates that spring at the Track & Field Finals and that fall at the Cross Country finals.

  3. Shall serve in any other capacity deemed necessary by the President.

 

Second Vice-President

  1.  Shall serve as the annual Cross Country Clinic Chairperson and be responsible for clinic notes.

  2. Shall serve in any other capacity deemed necessary by the President

 

Secretary

  1. Shall take the minutes for all Association meetings and be responsible for their publication and mailings, to be mailed no later than ten (10) days prior to the executive meeting. These mailings will be to the executive board members, committee chairpersons, and past presidents for the last five (5) years.

  2. Shall be responsible for MITCA correspondence as deemed necessary by the President.

  3. Shall serve in any other capacity deemed necessary by the President including Coach of the Year for T&F and CC.

  

Treasurer

  1. Shall collect all dues for MITCA.

  2. Shall handle all of the financial business of the Association and keep accurate books of all transactions.

  3. Shall coordinate pre-registration and registration for the annual clinics.

  4. Shall require receipts, keep accurate records and enforce the budget for the Mid-West and Mid-East Meets.

  5. Provide information and secure a liability policy for MITCA and the events of MITCA.

  6. Shall prepare and distribute to all Executive Board members, a list of all MITCA members. This list shall include their school and home phone numbers, fax numbers, mail addresses, and e-mail addresses

  7. Shall be responsible for the purchases and distribution of all membership identification, and any other tickets, badges, etc that are needed for the annual clinics

  8. Shall issue checks when necessary with authorization and demand a receipt within an appropriate time.

  9. Shall send a post card to all past members that did not attend clinics in an effort to increase membership.

 

Public Relations/Historian

  1. Shall be responsible to write news releases to all principals and superintendents of home school districts of those persons who have been nominated or are receiving awards from MITCA.

  2. Shall collect all MHSAA Cross Country, Track & Field regional and state final results and MITCA Team Meet results to be made available to AP/UP newspaper associations.

  3. Secure pictures and information for production and distribution to the media:

  4. Maintain records (for historical purposes).

  5. Shall serve in any other capacity deemed necessary by the President.

 

Newsletter Editor

  1. Shall publish the Association newsletter four times each year, meeting stated deadlines.

  2. Shall solicit vendors for tables at annual clinics, ad space in newsletter, notes, and clinic brochures

  3. Shall assign vendor booths at all clinics.

  4. Shall serve in any other capacity deemed necessary

 

 

Clinic/Education Coordinator

  1. Act as a liaison officer to the USATF organization

  2. Provide an article for each newsletter regarding USATF

  3. Clinic Assistant - Shall help with securing hotel and speakers at the annual clinics as per instruction of the clinic chairperson.

  4. Attend the Wisconsin Clinic for the purpose of meeting with regional organizations and evaluation of potential MITCA clinitians.

  5. Attend the USATF National Convention for the purpose of furthering MITCA’s relationship with the USATF.  The Clinic/Education Coordinator will select one other member of the Executive Board with whom to attend the convention.

  6. Select, order, and keep inventory of clothing for the executive board and committees

  7. Organize and make arrangements for the MITCA Team Championships as long as it is not a MHSAA event.

 

Political Liason

  1. Attend meetings at which the organization desires MITCA influence

  2. Organize and promote the MITCA Team State Meets including purchase and distribution of T-shirts and medals

  3. Manage Clinic SB-CEU's

 

Technology Officer

  1. Maintain MITCA Web Site having a domain name of www.mitca.org with information consistent with the organization’s purposes.

  2. Actively seek information to be posted on the site.

  3. New information posted to site within one week of any Executive Board meeting, Clinic, or pertinent meet information.

  4. Attend MITCA Exec Board meetings.

  5. Assist committee members with technology questions.

  6. Attend and work at XC and T&F Clinics
    a)    Help with production of registration badges;
    b)  Coordinate clinic AV needs with hosting facility
    c)  During a clinic, insure that speaker AV needs are met
    d)  Business Meeting
          i) bring ballots and produce
              a) produce committee survey question(s) for distribution and posting on web site
              b) COY ballots for distribution
          ii) count and produce results for banquet announcements
    e)     If desired by Clinic Chair, produce clinic notes on CD or other electronic media

  7. Develop MITCA Web Site as technologies and resources permit

  8. Maintain Cross Country "Teams of the Decades" Lists

  9. Maintain electronic historical databases (COY, Awards, etc)

  10. Manage XC/TF COY nomination information for determination of COY finalists (usually coordinated with the Secretary)

  11. Print All-State Certificates at MHSAA XC Final Meet

Copyright © 2002 MITCA. All rights reserved.
Last modified: 09/14/09.